Lesson Notes By Weeks and Term - Senior Secondary 3

TERM – 1^ST TERM

WEEK EIGHT

Class: Senior Secondary School 3

Age: 17 years

Duration: 40 minutes of 5 periods each

Date:

Subject: STORE KEEPING

Topic: PREPARATION OF WAREHOUSING DOCUMENTS

SPECIFIC OBJECTIVES: At the end of the lesson, pupils should be able to

I.) Mention warehousing documents                                            

II.) Prepare warehousing documents.

INSTRUCTIONAL TECHNIQUES: Identification, explanation, questions and answers, demonstration, videos from source

INSTRUCTIONAL MATERIALS: Videos, loud speaker, textbook, pictures,

INSTRUCTIONAL PROCEDURES

PERIOD 1-2

NOTE

PREPARATION OF WAREHOUSING DOCUMENTS

Warehousing documents play a crucial role in managing inventory, tracking stock movements, and ensuring accurate record-keeping within the warehouse. Some common warehousing documents include:

1. Bin Cards: Bin cards are used to record the inflow and outflow of goods at the individual bin or storage location level within the warehouse.
2. Stock Records: Stock records provide an overview of inventory levels, transactions, and movements for each item stored in the warehouse. They include details such as stock code, description, unit of measure, opening balance, receipts, issues, adjustments, closing balance, and date of transaction.
3. Goods Receipt Note (GRN): A Goods Receipt Note is issued by the warehouse upon receiving goods from suppliers or vendors.
4. Goods Issue Note (GIN): A Goods Issue Note is issued by the warehouse when goods are issued or released for internal use, production, or distribution.
5. Inventory Reconciliation Report: An Inventory Reconciliation Report compares the physical inventory count with the recorded inventory levels to identify any discrepancies or variances.
6. Material Transfer Note (MTN): A Material Transfer Note is used to document the transfer of goods between different locations within the warehouse or between multiple warehouses.
7. Quality Control Reports: Quality Control Reports document the results of inspections, tests, or evaluations conducted on incoming or outgoing goods to ensure compliance with quality standards and specifications.

Sample template for preparing Bin Cards and Stock Records:

1. Bin Card Template

2. Stock Record Template

EVALUATION: 1. Identify and describe 5 Warehousing documents you know

CLASSWORK: As in evaluation

CONCLUSION: The teacher commends the students positively