Lesson Notes By Weeks and Term - Senior Secondary 3

E-requisition

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TERM – 1ST TERM

WEEK TEN

Class: Senior Secondary School 3

Age: 17 years

Duration: 40 minutes of 5 periods each

Date:

Subject: STORE KEEPING

Topic: E- REQUISITION

SPECIFIC OBJECTIVES: At the end of the lesson, pupils should be able to

I.) Describe E-requisition                            

II.) Use computer to make requisition                                         

III.) Identify trends in requisitioning

INSTRUCTIONAL TECHNIQUES: Identification, explanation, questions and answers, demonstration, videos from source

INSTRUCTIONAL MATERIALS: Videos, loud speaker, textbook, pictures,

INSTRUCTIONAL PROCEDURES

PERIOD 1-2

PRESENTATION

TEACHER’S ACTIVITY

STUDENT’S

ACTIVITY

STEP 1

INTRODUCTION

The teacher explains the meaning of

e- requisition

Students as a class discuss Electronic requisition                                                                               

STEP 2

EXPLANATION

Teacher guide the students to create an e-requisition.

Teacher explains the trends in requisitioning.

Students in pairs use computer for requisition      

STEP 3

NOTE TAKING

The teacher writes a summarized

note on the board

The students

copy the note in

their books

 

NOTE

E- REQUISITION

E-Requisition, short for electronic requisition, is the digital process of requesting and authorizing the procurement of goods or services within an organization. It replaces traditional paper-based requisition forms with electronic forms or systems, facilitating a more efficient and transparent procurement process.

Using Computer to Make Requisitions

To make requisitions using a computer, organizations typically utilize specialized procurement or enterprise resource planning (ERP) software that includes requisition management functionality. Below is a general outline of the process:

  1. Access the Requisition System: Log in to the organization's procurement system or ERP software using secure credentials provided by the IT department.
  2. Create Requisition: Navigate to the requisition module within the software and fill out the electronic requisition form. Enter details such as item descriptions, quantities, delivery dates, budget codes, and any other required information.
  3. Submit Requisition: Once the requisition form is complete, submit it electronically through the system. The requisition will then be routed through predefined approval workflows based on organizational policies and hierarchies.
  4. Review and Approval: Approvers receive notifications or alerts prompting them to review and approve the requisition electronically. They can access the requisition form, review the details, and either approve, reject, or request modifications to the request.
  5. Authorization and Procurement: After all necessary approvals have been obtained, the requisition is authorized for procurement. Purchase orders may be generated automatically, or procurement staff can proceed to source the requested goods or services from approved suppliers.
  6. Recording and Tracking: Throughout the requisition process, the system maintains electronic records of each requisition, including details such as requester information, approval history, and procurement status.

Identifying Trends in Requisitioning

Analyzing requisition data can help organizations identify trends, patterns, and insights that inform procurement decisions, optimize inventory management, and enhance operational efficiency. Some common trends in requisitioning include:

  1. Demand Patterns: Analyzing requisition data over time can reveal patterns in demand for specific goods or services, including seasonal fluctuations, recurring orders, or emerging trends.
  2. Supplier Performance: Monitoring requisition data can provide insights into supplier performance, such as order accuracy, delivery times, and pricing trends. This information helps organizations evaluate supplier relationships and make informed sourcing decisions.
  3. Budget Allocation: Requisition data can highlight trends in budget allocation and spending patterns across departments or cost centers. This enables organizations to track expenditures, identify cost-saving opportunities, and optimize budget allocations based on priorities and objectives.
  4. Inventory Management: Analyzing requisition data alongside inventory levels can help organizations optimize inventory management processes, such as stock replenishment, safety stock levels, and inventory turnover rates.
  5. Process Efficiency: Requisition data can reveal insights into the efficiency of the procurement process, such as approval cycle times, bottlenecks, and compliance with procurement policies.

EVALUATION: 1. What is e-requisition?

  1. Identify 5 trends in requisitioning.

CLASSWORK: As in evaluation

CONCLUSION: The teacher commends the students positively