Lesson Notes By Weeks and Term - Senior Secondary 2

Requisition procedures

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TERM – 3RD TERM

WEEK TWO

Class: Senior Secondary School 2

Age: 16 years

Duration: 40 minutes of 5 periods each

Date:

Subject: STORE KEEPING

Topic: REQUISITION PROCEDURES

SPECIFIC OBJECTIVES: At the end of the lesson, pupils should be able to

I.) Outline the documents involved in requisition procedures                                         

II.) Discuss the documents involved in requisition procedures

INSTRUCTIONAL TECHNIQUES: Identification, explanation, questions and answers, demonstration, videos from source

INSTRUCTIONAL MATERIALS: Videos, loud speaker, textbook, pictures,

INSTRUCTIONAL PROCEDURES

PERIOD 1-2

PRESENTATION

TEACHER’S ACTIVITY

STUDENT’S

ACTIVITY

STEP 1

INTRODUCTION

The teacher outline and describes all the documents involved in the requisitioning procedure

Students pay attention                                                                                      

STEP 2

EXPLANATION

Teacher discusses the functions of each documents used in requisitioning

Students pay attention and carryout the research.

STEP 3

NOTE TAKING

The teacher writes a summarized

note on the board

The students

copy the note in

their books

 

NOTE

REQUISITION PROCEDURES

The requisition process involves several key documents that facilitate the request, approval, procurement, and receipt of goods or services. The following documents typically involved in requisition procedures:

1. Requisition Form: This document is used to formally request the purchase of goods or services.

Functions of a requisition form

  1. The requisition form serves as the initial request submitted by the department or individual needing the items or services.
  2. It provides essential details to guide the procurement process and ensures that the requested items meet the organization's requirements.

2. Purchase Order (PO): A purchase order is a legally binding document issued by the buyer to the seller, confirming the details of the purchase transaction.

Functions of a purchase order (PO)

  1. The PO formalizes the agreement between the buyer and the vendor, outlining the terms and conditions of the purchase.
  2. It provides a reference point for both parties and serves as a basis for tracking and managing the procurement process.

3. Vendor Quotes/Proposals: Vendor quotes or proposals provide pricing and terms for the goods or services requested in the requisition.

Functions of Vendor quotas/proposals

  1. Vendor quotes/proposals help the procurement team evaluate different suppliers and make informed decisions about which vendor to select.
  2. They provide transparency into the costs and terms associated with the purchase, allowing for effective comparison and negotiation.

4. Receiving Report: A receiving report documents the receipt of goods or services ordered through the requisition process.

Functions of Receiving Report

  1. The receiving report serves as proof that the goods or services ordered have been received and accepted by the organization.
  2. It allows for verification that the delivery matches the details specified in the PO and provides a basis for reconciling invoices and resolving any issues with the vendor.

5. Invoice: An invoice is a document issued by the vendor requesting payment for the goods or services provided.

Functions of an invoice

  1. The invoice serves as a request for payment from the vendor and provides documentation of the transaction for accounting and financial purposes.
  2. It must be verified against the PO and receiving report to ensure accuracy before processing payment.

EVALUATION: 1. Identify 5 documents used in requisition procedures.

  1. Describe the function of each document mentioned in 1 above

CLASSWORK: As in evaluation

CONCLUSION: The teacher commends the students positively