TERM – 3RD TERM
WEEK TWO
Class: Senior Secondary School 1
Age: 15 years
Duration: 40 minutes of 5 periods each
Date:
Subject: STORE KEEPING
Topic: DOCUMENTS USED IN REQUISITIONING
SPECIFIC OBJECTIVES: At the end of the lesson, pupils should be able to
I.) Identify the documents used in requisitioning
II.) Describe each document used in requisitioning
INSTRUCTIONAL TECHNIQUES: Identification, explanation, questions and answers, demonstration, videos from source
INSTRUCTIONAL MATERIALS: Videos, loud speaker, textbook, pictures,
INSTRUCTIONAL PROCEDURES
PERIOD 1-2
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PRESENTATION
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TEACHER’S ACTIVITY
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STUDENT’S
ACTIVITY
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STEP 1
EXPLANATION
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Teacher highlight and describe all the documents used in requisitioning.
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Students in pairs describe the documents used in requisitioning
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STEP 2
NOTE TAKING
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The teacher writes a summarized
note on the board
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The students
copy the note in
their books
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NOTE
DOCUMENTS USED IN REQUISITIONING
In requisitioning, several documents are commonly used to facilitate the process:
- Requisition Form: This is the primary document used to request materials, goods, or services. It typically includes details such as the item or service being requested, quantity, department or project code, delivery location, and any special instructions or specifications.
- Purchase Order (PO): Once a requisition is approved, a purchase order is generated. This document serves as a legally binding contract between the buyer and the supplier, outlining the details of the purchase, including item descriptions, quantities, prices, terms, and delivery dates.
- Internal Approval Form: In many organizations, before a requisition is processed, it requires internal approval from relevant departments or managers. An internal approval form collects signatures or electronic approvals from authorized personnel, indicating their consent to proceed with the requisition.
- Budget Authorization Form: Some requisitions may require budget authorization, especially if they involve significant expenses. A budget authorization form ensures that the requested expenditure aligns with the allocated budget for the department or project.
- Goods Received Note (GRN): After the ordered items are received, a goods received note is prepared. This document verifies the receipt of goods, matches them against the purchase order, and records any discrepancies, damages, or shortages.
- Invoice: Upon delivery of goods or completion of services, the supplier issues an invoice to request payment. The invoice details the items provided, quantities, prices, total amount due, payment terms, and payment instructions.
EVALUATION: 1. Identify 5 documents used in requisitioning
- Describe the documents mentioned in 1 above
CLASSWORK: As in evaluation
CONCLUSION: The teacher commends the students positively
