Lesson Notes By Weeks and Term - Senior Secondary 1

TERM – 3^RD TERM

WEEK TWO

Class: Senior Secondary School 1

Age: 15 years

Duration: 40 minutes of 5 periods each

Date:

Subject: STORE KEEPING

Topic: DOCUMENTS USED IN REQUISITIONING

SPECIFIC OBJECTIVES: At the end of the lesson, pupils should be able to

I.) Identify the documents used in requisitioning             

II.) Describe each document used in requisitioning

INSTRUCTIONAL TECHNIQUES: Identification, explanation, questions and answers, demonstration, videos from source

INSTRUCTIONAL MATERIALS: Videos, loud speaker, textbook, pictures,

INSTRUCTIONAL PROCEDURES

PERIOD 1-2

NOTE

DOCUMENTS USED IN REQUISITIONING

In requisitioning, several documents are commonly used to facilitate the process:

1. Requisition Form: This is the primary document used to request materials, goods, or services. It typically includes details such as the item or service being requested, quantity, department or project code, delivery location, and any special instructions or specifications.
2. Purchase Order (PO): Once a requisition is approved, a purchase order is generated. This document serves as a legally binding contract between the buyer and the supplier, outlining the details of the purchase, including item descriptions, quantities, prices, terms, and delivery dates.
3. Internal Approval Form: In many organizations, before a requisition is processed, it requires internal approval from relevant departments or managers. An internal approval form collects signatures or electronic approvals from authorized personnel, indicating their consent to proceed with the requisition.
4. Budget Authorization Form: Some requisitions may require budget authorization, especially if they involve significant expenses. A budget authorization form ensures that the requested expenditure aligns with the allocated budget for the department or project.
5. Goods Received Note (GRN): After the ordered items are received, a goods received note is prepared. This document verifies the receipt of goods, matches them against the purchase order, and records any discrepancies, damages, or shortages.
6. Invoice: Upon delivery of goods or completion of services, the supplier issues an invoice to request payment. The invoice details the items provided, quantities, prices, total amount due, payment terms, and payment instructions.

EVALUATION: 1. Identify 5 documents used in requisitioning

2. Describe the documents mentioned in 1 above

CLASSWORK: As in evaluation

CONCLUSION: The teacher commends the students positively