Lesson Notes By Weeks and Term - Senior Secondary 1

TERM – 2^ND TERM

WEEK TEN

Class: Senior Secondary School 1

Age: 15 years

Duration: 40 minutes of 5 periods each

Date:

Subject: STORE KEEPING

Topic: WAREHOUSING DOCUMENTS III

SPECIFIC OBJECTIVES: At the end of the lesson, pupils should be able to

I.) Appraise the importance of warehousing documents

INSTRUCTIONAL TECHNIQUES: Identification, explanation, questions and answers, demonstration, videos from source

INSTRUCTIONAL MATERIALS: Videos, loud speaker, textbook, pictures,

INSTRUCTIONAL PROCEDURES

PERIOD 1-2

NOTE

WAREHOUSING DOCUMENTS III.

The importance of warehousing documents cannot be overstated in the efficient management of inventory and the smooth operation of warehouse processes. Below is why each document is crucial:

1. Purchase Orders (PO): POs establish the terms of purchase, ensuring clarity and agreement between the buyer and supplier. They help prevent misunderstandings and disputes, streamline ordering processes, and provide a basis for tracking and managing incoming goods.
2. Goods Receipt Note (GRN): GRNs serve as evidence of receipt and inspection of goods, enabling accurate recording of inventory levels and providing a basis for resolving any discrepancies with suppliers. They are essential for verifying deliveries, ensuring quality control, and maintaining accurate inventory records.
3. Warehouse Receipt (WR): WRs confirm ownership and receipt of goods into storage, providing legal protection and facilitating inventory management and financial transactions. They serve as proof of possession for both the warehouse and the owner of the stored goods.
4. Stock Transfer Note (STN): STNs document the movement of goods between warehouse locations, ensuring accurate inventory tracking and maintaining visibility into stock levels across different facilities. They help optimize warehouse operations, minimize stockouts, and facilitate efficient allocation of resources.
5. Picking List: Picking lists provide clear instructions for warehouse staff to fulfill customer orders accurately and efficiently. They help minimize picking errors, reduce order processing times, and enhance customer satisfaction by ensuring timely and accurate order fulfillment.
6. Packing List: Packing lists ensure that all items included in a shipment are documented and accounted for. They help prevent shipping errors, facilitate smooth logistics operations, and provide important information for recipients to verify the contents of their deliveries.
7. Delivery Note (DN): DNs accompany shipments to provide recipients with essential information about the delivery, including contents, quantities, and any special instructions. They help ensure smooth delivery operations, provide evidence of shipment receipt, and serve as a basis for resolving disputes or claims.
8. Invoice: Invoices facilitate the billing and payment process, providing a record of the transaction and specifying the terms of sale. They are essential for maintaining accurate financial records, tracking accounts receivable, and managing cash flow.
9. Inventory Report: Inventory reports provide valuable insights into stock levels, location, and movement within the warehouse. They help identify trends, monitor inventory turnover, detect discrepancies, and make informed decisions regarding replenishment, storage, and order fulfillment.

EVALUATION: 1. Identify 5 Warehousing documents you know.

2. Describe the importance of each documents mentioned in 1 above

CLASSWORK: As in evaluation

CONCLUSION: The teacher commends the students positively