Business Studies - Junior Secondary 3 - Business letter I

TERM: 3^RD TERM

WEEK FOUR

Class: Junior Secondary School 3

Age: 14 years

Duration: 40 minutes of 5 periods each

Date:

Subject: BUSINESS STUDIES

Topic: BUSINESS LETTER I

SPECIFIC OBJECTIVES: At the end of the lesson, pupils should be able to

I.)  Define Business letter

II.)   List the format of business letter - Heading, Opening, body, closing

III.) Layout of business letters - blocked style, indented /semi-blocked style.

 INSTRUCTIONAL TECHNIQUES: Identification, explanation, questions and answers, demonstration, videos from source

INSTRUCTIONAL MATERIALS: Videos, loud speaker, textbook, pictures,

INSTRUCTIONAL PROCEDURES

PERIOD 1-2

NOTE

BUSINESS LETTER I

A business letter is a formal document used for professional correspondence between individuals, organizations, or companies. It is typically written on company letterhead and follows a standardized format to convey information, make inquiries, provide instructions, or communicate decisions.

Format of a Business Letter

A standard business letter format includes the following components

1. Heading:

   - Sender's Address: Usually positioned at the top of the letter, either centered or aligned to the right. It includes the sender's name, company name (if applicable), street address, city, state, and zip code.

   - Date: Directly below the sender's address, the date the letter is being sent is written.

2. Inside Address:

   - Recipient's Name and Address: Positioned below the date, aligned to the left side of the page. It includes the recipient's name, title (if applicable), company name, street address, city, state, and zip code.

3. Salutation (Opening):

   - Dear [Recipient's Name], or a formal greeting appropriate to the relationship with the recipient.

4. Body:

   - The main content of the letter. It is typically divided into paragraphs with clear and concise information, requests, or explanations.

5. Closing:

   - A polite closing phrase such as "Yours sincerely," "Sincerely," "Best regards," followed by a comma.

6. Signature:

   - The sender's name printed below the closing phrase, followed by their job title (if applicable).

Layout Styles of Business Letters

Business letters can be formatted in different styles, each affecting the positioning of elements such as the date, sender's address, and the closing. The three common layout styles are:

1. Blocked Style: It is commonly used for formal letters where a clean and traditional appearance is preferred.

Features:

     - All elements (heading, inside address, salutation, body paragraphs, closing) are aligned to the left margin.

     - Each paragraph starts flush with the left margin.

2. Indented (Semi-Blocked) Style: Provides a slightly more formal appearance than blocked style and helps in distinguishing paragraphs.

Features:

     - Similar to blocked style but with the first line of each paragraph indented (typically 5-7 spaces or about half an inch).

     - Heading, inside address, and closing are aligned to the left margin.

3. Modified Block Style: It is often used for business letters to give a balanced and professional look, especially when using letterhead with a centered design.

Features:

     - Similar to blocked style but with the date, closing, and signature block aligned to the right margin.

     - The sender's address, date, and closing are typically positioned slightly to the right of the center.

EVALUATION: 1.  Define Business letter

2. Discuss the format of business letter - Heading, Opening, body, closing
3. Briefly describe the layout of business letters - blocked style, indented /semi-blocked style,

CLASSWORK: As in evaluation

CONCLUSION: The teacher commends the students positively