Business Studies - Junior Secondary 2 - Memorandum

Memorandum

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TERM: 3RD TERM

WEEK SIX

Class: Junior Secondary School 2

Age: 13 years

Duration: 40 minutes of 5 periods each

Date:

Subject: BUSINESS STUDIES

Topic: MEMORANDUM

SPECIFIC OBJECTIVES: At the end of the lesson, pupils should be able to

I.) State what a Memorandum is.

II.) List features of a memorandum.

III.) Describe format of Memorandum

IV.) Procedure of a Memorandum

INSTRUCTIONAL TECHNIQUES: Identification, explanation, questions and answers, demonstration, videos from source

INSTRUCTIONAL MATERIALS: Videos, loud speaker, textbook, pictures,

INSTRUCTIONAL PROCEDURES

PERIOD 1-2

PRESENTATION

TEACHER’S ACTIVITY

STUDENT’S

ACTIVITY

STEP 1

INTRODUCTION

The teacher explains the concept of Memorandum and identify the features of a memorandum.

Students listens attentively to the teacher                                                                          

STEP 2

EXPLANATION

Teacher describe the format of a Memorandum and discuss the procedure for writing and issuing a memorandum

Students exhibit attentiveness and active engagement

STEP 3

NOTE TAKING

The teacher writes a summarized

note on the board

The students

copy the note in

their books

 

NOTE

MEMORANDUM

A memorandum, often abbreviated as "memo," is a written message or communication used within an organization to convey information, policies, procedures, announcements, or directives. It is typically shorter and more informal than a formal letter and is commonly used for internal communication purposes.

Features of a memorandum

The features of a memorandum include:

  1. Header: Typically includes the word "MEMORANDUM" centered at the top of the page.
  2. Date: The date when the memo is issued or circulated.
  3. To: The intended recipients or recipients' positions (e.g., "To: All Employees").
  4. From: The name and position of the sender.
  5. Subject: A brief, specific title that summarizes the content of the memo.
  6. Message: The body of the memo, which provides detailed information, instructions, or announcements.
  7. Signature: Optional, depending on organizational policy. Some memos may include the sender's initials or name typed at the end.

Format

The format of a memorandum typically follows a specific structure:

- Header: MEMORANDUM centered at the top of the page.

- Date: Below the header, aligned left. 

- To: Recipients' information, aligned left. 

- From: Sender's information, aligned left.

- Subject: Brief and specific, aligned left. 

- Message Body: Clear and concise paragraphs explaining the purpose or information of the memo. 

- Closing: Optional, but may include sender's initials or name.

Procedure of a Memorandum

The procedure for writing and issuing a memorandum generally involves these steps:

  1. Identify the Purpose: Determine the reason for writing the memo (e.g., to inform, request action, provide updates).
  2. Audience: Identify the recipients or intended readers of the memo (e.g., specific department, all staff).
  3. Drafting: Write the memo using clear, direct language. Include necessary details and avoid unnecessary jargon.
  4. Review: Proofread the memo for clarity, accuracy, and completeness. Check grammar, spelling, and formatting.
  5. Distribution: Send or circulate the memo to the intended recipients using the organization's communication channels (e.g., email, intranet).
  6. Follow-up: Monitor responses or actions related to the memo if necessary. Follow up as needed to ensure understanding and compliance.

EVALUATION: 1.  What is a Memorandum?

  1. Discuss the procedure of writing and issuing a Memorandum
  2. Describe the format of a Memorandum
  3. Mention 5 features of a memorandum.

CLASSWORK: As in evaluation

CONCLUSION: The teacher commends the students positively