Computer Studies - Junior Secondary 1 - Word processing

Word processing

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Term: 3rd Term

Week: 10

Class: Junior Secondary School 1

Age: 12 years

Duration: 40 minutes of 2 periods each

Date:

Subject:      Computer studies

Topic:-       Word processing

SPECIFIC OBJECTIVES: At the end of the lesson, pupils should be able to

  1. Copy/cut and paste parts of a document
  2. Find and replace words/sections of a document
  3. Check Spelling/grammar in a document
  4. Format a document

INSTRUCTIONAL TECHNIQUES: Identification, explanation, questions and answers, demonstration, videos from source

INSTRUCTIONAL MATERIALS: Videos, loud speaker, textbook, pictures

INSTRUCTIONAL PROCEDURES

PERIOD 1-2

PRESENTATION

TEACHER’S ACTIVITY

STUDENT’S ACTIVITY

STEP 1

INTRODUCTION

The teacher revises the previous lesson on word processing

Students pay attention

STEP 2

EXPLANATION

She highlights the steps in Cutting/copying and pasting documents/sections of a document, finding and replacing words in a document, Spell-checking a document and formatting a document

 

Students pay attention and participates

STEP 3

DEMONSTRATION

She demonstrates the above processes on a computer system 

Students pay attention and participate

STEP 4

NOTE TAKING

The teacher writes a summarized note on the board

The students copy the note in their books

 

NOTE

WORD PROCESSING

1. Copy, cut and paste

You can use Microsoft word’s cut feature to remove information from a document. You can use the Paste feature to place the information you cut anywhere in the same or another document. In other words, you can move information from one place in a document to another in the same or different document by using the Cut and Paste features. The office clipboard is a temporary storage area where copied and cut files are kept. When you copy or cut, word stores the data you copied/cut on the Clipboard. You can paste the information that is stored on the Clipboard as often as you like. When you copy/cut a document, the copied/cut data can be pasted into a new location.

Copying a document

Copying a document or portion of a document means duplicating the document. The original document will still remain while the duplicate of it will be found in a new location. To copy a document five major methods are involved and they are:

i. Shortcut method

  1. Highlight the portion of a document to be copied
  2. Right-click on the highlighted text
  3. Select Copy
  4. Position the insertion point in a new location
  5. Right-click in an empty space
  6. Select paste

ii. Keyboard method

  1. Highlight the document to be copied.
  2. Press the keys CTRL + C to copy.
  3. Position the cursor on the insertion point
  4. Press the keys CTRL + V to paste.

iii. Drag and drop method

  1. Highlight the document to be copied.
  2. Hold down the CTRL key as you drag the highlight to a new location.
  3. Release the mouse button.

iv. Ribbon bar method

  1. Highlight the document to be copied.
  2. Click copy on the Home Ribbon.
  3. Position the insertion point in a new location
  4. Click Paste from the Home Ribbon.

v. Right click mouse method

  1. Highlight the document to cut.
  2. Right click on the highlights and select cut
  3. Position the insertion point in a new location
  4. Right click on an empty space.
  5. Click on paste.

2. FIND and REPLACE

When a mistake is made all over a document, for example, you mistakenly typed fred instead of fried, the find and replace feature helps to locate the errors and quickly replace them with the expected text. To apply the find and replace feature in a document:

  1. Click on Home Ribbon
  2. Click on the Find icon and drop down arrow and click find
  3. Click on the Replace Tab
  4. Type the error text in the FIND WHAT text box and the corrected in the REPLACE if you want it one after another.
  5. Click cancel button to abort the operations.

3. Spelling and Grammar

They check whether a document is error free both in spelling and grammar. To confirm if a document is error free using the spelling and grammar tool:

  1. Click on Review ribbon
  2. Click on the Spelling & Grammar icon
  3. It selects a sentence and asks you to ignore or click on its suggestion and click change. Select the one that applies.
  4. Click Next Sentence to move to next error.
  5. Click close if you don’t want to continue.
  6. When a spelling and grammar action is completed a dialog box as shown is displayed,
  7. Click ok

4. Formatting a document

Formatting a document makes the document presentable. Formatting entails the following:

      i. Font

Font Face: the text outlook format of a document: Microsoft has embedded the fo;;owing font face: Arial, Times New Romans, Tahoma, Elephant, Freestyle Script, Imprint MT, Shadow, and so on.

To set a font face for your text, do the following

  1. Type the text
  2. Highlight the text
  3. From the home Ribbon click on the font face (ctrl + shift + F)
  4. Click the drop down arrow and select a font face of your choice.

Font Size: This displays text sizes of your choice: Microsoft has embedded font sizes ranging from 8-72.

To select a font size for your text, do the following:

  1. Type the text
  2. Highlight the text
  3. From the Home Ribbon, click on the Font size (ctrl + shift + F)
  4. Click the drop down arrow and select a font size of your choice.

Font style: This displays effects on text such as bold, italic, regular, bold italic.

BOLD

To select a bold font style for your text, do the following:

  1. Type the text
  2. Highlight the text
  3. From the Home Ribbon, click on the B

ITALIC

To select a bold font style for your text, do the following:

  1. Type the text
  2. Highlight the text
  3. From the Home Ribbon, click on the I

UNDERLINE

To select an underline font style for your text, do the following:

  1. Type the text
  2. Highlight the text
  3. From the Home Ribbon, click on the U
  4. To select the different underline font style for your text, do the following:
  5. From the Home Ribbon, click on the drop down arrow
  6. Click on the desired underline style.

Font Color: This displays color for your text, do the following:

  1. Type the text
  2. Highlight the text
  3. From the Home Ribbon, click on the A icon drop down arrow.
  4. Click on the desired color of your choice.

Font Effect: This displays other effects on your text such as strike through, subscript, superscript

Strikethrough

To apply Strikethrough effect on your text, do the following:

  1. Type the text
  2. Highlight the text
  3. From the Home Ribbon, click on the” Abc” icon drop down arrow.

Double Strikethrough

  1. Type the text
  2. Highlight the text
  3. From the Home Ribbon, click on the icon beside font.

Subscript

  1. Type the text
  2. Highlight the text
  3. From the Home Ribbon, click on the”X2” icon.

Superscript

  1. Type the text
  2. Highlight the text
  3. From the Home Ribbon, click on the “X2”

Change case

  1. Type the text
  2. Highlight the text
  3. From the Home Ribbon, click on the “Aa” icon.

Character spacing: This displays different characteristics of spacing that can be applied on a text they include: Expanded or condensed, kerning, and so on

Paragraph:

Indent and spacing: This feature creates a text with spacing before and after. The effects here are : alignment , indentation , spacing , tabs.

Alignment

  1. Right click the white space on a document and select paragraph.
  2. Click on indent and spacing tab. In the general options in the alignment drop down menu, select your desired choice.
  3. Click ok to apply to the document.

Indentation

  1. Type the text
  2. Highlight the text
  3. Right click on the text and select paragraph
  4. Click on indent and spacing tab. In the indentation options, select your desired choice as shown in the dialog box.
  5. Click ok to apply to the document.

 

CLASS ACTIVITY

  1. Carry out the following actions on the document you created and saved

In the previous class

  1. Cut, copy and paste any section
  2. Find and replace the word “the” with “this”
  3. Carry out any of these formatting actions
  1. bold
  2. italic
  3. iii. underline
  4. Strikethrough
  5. Font color: Red
  6. Font style: Calibri
  7. vii. Font size: 12

CLASSWORK: As in evaluation

CONCLUSION: The teacher commends the students positively