# Lesson Notes By Weeks and Term - Senior Secondary School 3

ACCOUNTING RATIOS AND INTERPRETATION OF FINANCIAL STATEMENTS

SUBJECT: FINANCIAL ACCOUNTING

CLASS:  SS 3

DATE:

TERM: 2nd TERM

WEEK TWO AND THREE

TOPIC: ACCOUNTING RATIOS AND INTERPRETATION OF FINANCIAL STATEMENTS

CONTENT

• Introduction
• Uses of ratio
• Types of ratio – explanation
• Illustration

INTRODUCTION

To interpret accounts is to try to gain insight into the information value of financial statements , this can be done through analysis, evaluation ,criticism and comparison and all this is done by the use  of  accounting ratios. A ratio can be defined as the relationship that exists between two figures.

USES OF RATIO

1. Ratios are used in preparing industrial averages.
2. They can be used to interpret financial statements.
3. They help in comparing performances between and among related organizations.
4. Ratios help to measure the ability of a given entity to meet its short-term obligations.
5. They are used in evaluating the performance of companies in the same business

1. Ratios can easily be affected by inflation
2. They can be manipulated upon or abused
3. Different accounting policies affect ratio calculation

TYPES OF RATIO

1. Profitability and efficiency ratio
2. Liquidity ratio
3. Investment ratio

PROFITABILITY AND EFFICIENCY:

Profitability and efficiency ratios measure the effectiveness of the management as shown by the returns obtained on sales and capital invested. This can be broken down into the following.

1. Net profit%
2. Gross profit%
3. Returns on capital employed
4. Assets turnover ratio
5. Individual expenses items to sales ratio e.g advertising carriage outwards etc

Formulae:

1. NP% = NET PROFIT × 100

SALES          1

1. GP%  =  GROSS PROFIT ×  100

SALES                1

1. Returns on capital employed ROCE. This measures management ability to utilize effectively the organizations resources.

It is        PROFIT                             ×   100

CAPITAL EMPLOYED                  1

Where capital employed can be:

1. a) total asset  b) total assets to current liabilities

1. ASSETS TURNOVER RATIO:

This ratio measures the turnover generated by assets and show how fully a company is utilizing its assets.

Formula:           SALES

CAPITAL EMPLOYED

1. INDIVIDUAL EXPENSE TO SALES:

This helps to reveal the reason for improvement or reduction in the net profit to sales.

Formula: INDIVIDUAL EXPENSES × 100

SALES                   1

1. LIQUIDITY RATIOS:

These ratios help in measuring the ability of an organization to meet its obligations as they fall due.Ratios under this heading are:

1. Current ratio  or working capital ratio
2. Average stock
3. Stock to net current assets
4. Debtors ratio
5. Creditors ratio

1. Current ratio or working capital ratio: This ratio indicates the ratio of current assets to current liabilities. It shows the extent the firm can meet up with  its short-term creditors. Low ratio implies lack of working capital while high ratio suggests too much of working capital or capital tied up.

Formula: CURRENT ASSETS                          CA

CURRENT LIABILITIES                  CL

1. ACID- TEST/LIQUID RATIO:

This ratio provides measures of the firm’s ability to meet its current liability. Should it fall below 1:1,the firm may have some difficulty in paying its debt.

Formula: CURRENT ASSETS – STOCK OR INVENTORY

CURRENT LIABILTIES

1. STOCK TURNOVER RATIO:

This is used to measure the number of times stocks are replaced during a given period.

Formula:         COST OF GOODS SOLD

AVERAGE STOCK

1. AVERAGE STOCK: OPENING STOCK + CLOSING STOCK

2

N.B: Where there is no opening stock,average stock could be calculated by adding closing stock to purchases and dividing by 2

1. STOCK TO NET ASSET. This ratio is used to express the stock as a percentage of net assets.

Formula: =          STOCK             ×  100

NET ASSET                 1

1. DEBTORS RATIO: Debtors ratio measures the average collection period  from debtors. It shows the average credit period given to debtors.

Formula:     DEBTORS           ×   365 DAYS

CREDIT SALES

Long collection dates indicate poor credit policy.

1. CREDITORS RATIO: This ratio shows the average credit period received from suppliers.

Formula: TRADE CREDITORS     × 365 DAYS

CREDIT PURCHASES

1. INVESTMENT RATIOS : These ratios used by investors to evaluate the return,which they receive from their investments, they cover the following:
1. Earnings per share ratio
2. Price earning ratio
3. Earning yield
4. Dividend yield
5. Dividend cover

1. EARNINGS PER SHARE RATIO: This ratio compares the net earnings attributable to the shares to the number of shares issued.

Formula: PROFIT AFTER TAX(PAT)  -   LESS PREFERENCE DIVIDEND.

NOS. OF EQUITY SHARE

1. PRICE EARNING RATIO: This ratio considers the average price of the share to the reported earnings per share.

Formula: MARKET VALUE  PER SHARE

EARNINGS PER SHARE

1. DIVIDEND YIELD: This ratio measures  the current actual returns on the shareholders investment.

Formula: DIVIDEND PER SHARE  ×   100

SHARE PRICE                  1

1. DIVIDEND COVER: This ratio compares the earnings per share to the dividend per share.

Formula: EARNING PER SHARE   =  EPS

DIVIDEND PER SHARE     DPS

Dividend cover is also called payout ratio.

EVALUATION

1. State three limitations to the use of accounting ratios in evaluating and comparing business organizations
2. List five uses of accounting ratios.

ILLUSTRATION:

The following was extracted from the books of capital ltd for two years, 31/12/001/002.

 2001 2002 â¦ â¦ â¦ â¦ Sales 60,000 90,000 Less cost of sales Opening stock 18,750 16,875 Add purchases 37,500 68,250 56,250 85,125 Less closing stock 11,250 45,000 13,125 72,000 Gross profit 15,000 18,000 Less expenses 7.500 6,750 Net profit 7,500 11,250 Balance sheet Fixed asset Motor car 15,000 10,500 Current asset Stock 11,250 13,125 Debtors 18,750 15,000 Bank 3,750 1,875 33,750 30,000 Less current liability Creditors 3,750 30,000 7,500 22,500 31,500 33,000 Financed by: Capitals 28,500 27,000 Add net profit 7,500 11,250 36,000 38,250 Less drawing 4,500 5,250 31,500 33,000

You are required to calculate the following ratios.

1. Gross profit ii. Net profit iii. Expenses as a % of sales iv. Stock turnover v. Current ratio vi. Acid – test ratio vii. Rate of returns on capital employed viii. Creditors /Purchases ratio ix. Debtors/sales ratio ix. Average stocks

Solutions:

1. GP%      =  GP              × 100

SALES             1

2001 = 15,000    ×    100     =    25%

60,000            1

2002  = 18,000    ×    100   = 20%

90,000          1

1. NET PROFIT%  =    NP         ×    100

SALES              1

2001   =  7,500   ×   100     =  12.5%

60,000       1

2002   =  11,250      ×    100   =12.5%

90,000             1

1. EXPENSES AS A % OF SALES  = EXPS.   ×    100

SALES           1

2001  =   7,500    ×   100    =   12.5%

60,000          1

2002  =     6,750     ×    100   = 7.5 %

90,000            1

1. STOCK TURNOVER =  COST OF GOODS SOLD

AVERAGE STOCK

2001        45,000                       =     45,000       = 3TIMES

(18750 + 11,250)1/2                15,000

2002          72,000                     =   72,000        =  4.8 TIMES

(16,875 + 13,125)1/2             15,000

1. CURRENT RATIO      =                CURRENT ASSETS

CURRENT LIABILITIES

2001     =    33,750     =  9   = 9:1

3,750          1

2002   =   30,000      =  4  =   4:1

7,500         1

1. ACID TEST RATIO  =   CURRENT ASSET – STOCK

CURRENT LIABILITIES

2001  =   33,750  -  11,250

3,750

=   22,500    =   6  =  6:1

3,750          1

2002    =  30,000 – 13,125  =   1,687   =  225

7,500              7,500        10

= 2.25

1.  RETURNS ON CAPITAL EMPLOYED

=    NP                                           ×       100

CAPITAL EMPLOYED                               1

N.B:  Capital employed is total assets less current liabilities.

2001    =     7,500    ×    100  = 23.8%

31,500            1

2002  =   11.250     ×   100   = 34%

33,000          1

1. CREDITORS/PURCHASES RATIOCREDITORS

PURCHASES

2001 =  3,750     ×    365 DAYS       365 DAYS OR (12 MOS.)

37,500

=  36.5 DAYS OR 1.2 MONTHS

2002 =   7.500    ×   365 DAYS

68,250

=  40.11 DAYS OR 1.3 MONTHS

1. DEBTORS/SALES RATIO  = DEBTORS    ×  365 DAYS

SALES

2001  =       18750   ×   365 DAYS

60,000

=  114 DAYS OR 3-8 MONTHS

2002  =  15,000  ×   365 DAYS

90,000

= 60-8 DAYS OR 2 MONTHS

1. AVERAGE STOCK = (OPENING STOCK + CLOSING STOCK) ½

2001 = 18750 + 11250   =  15000

2

2002  =  16,875 + 13,125   = 15000

2

EVALUATION

1. What is the formula for stock turnover
2. What is the other name for stock turnover

GENERAL EVALUATION/REVISION QUESTIONS

1. What is depreciation
2.  Explain the following methods of calculating depreciation (i) staight line  (ii) reducing balance     (iii) sum of the years digit
3. What is the difference between depreciation and amortization
4. State ten uses of the general journal
5. Explain the principle of double entry system

Essential Financial Accounting page 308-317

WEEKEND ASSIGNMENT

1. Which of the following formulae is for average stock?( a) (sales – returns)1/2 ( b) (opening stock + purchases)1/2   (c) (opening stock + closing stock)÷ 2  (d) net profit/2 + opening stock

1. What is the formula for stock turnover?

(a) cost of goods sold    (b )  sales – returns   ( c)sales ÷ returns  (d) profit + sales - returns

average stock                       inwards

1.   ROCE is calculated thus

(a) NP   ×    100     (b)    SALES        ×    100     ( c)       NP              ×  100            (d)  GP + NP/SALES

SALES                    PURCHASES                          NET ASSETS

1.   Acid – test ratio is obtained by (a) current assets – stock     ( b) total assets – stock

current liabilities                    current liability

(c) current assets – current liability   (d) current assets + current liabilities

1.   When current asset is less than current liability it means (a) over trading (b) under trading (c) optimum

THEORY

1. Explain a) debtors /sales ratio      b) creditors/purchases ratio
2. What will be revealed to a business when the above ratios are compared?