Lesson Notes By Weeks and Term - Junior Secondary School 2

SUBJECT:  BUSINESS STUDIES       

CLASS:  JSS2

DATE:

TERM: 3RD TERM

WEEK NINE

TOPIC: INTRODUCTION TO OFFICE EQUIPMENT II

CONTENT

• Meaning of Office Equipment
• Various Types of Office Equipment

MEANING

Office equipment are tools, machines and assets used in an office to perform the office functions. Office equipment make work in the office to be faster and easier. Office equipment could be 

pieces of equipment that are used to facilitate smooth running of office work.

VARIOUS TYPES OF OFFICE EQUIPMENT

The various types of equipment use in an office are:-

OFFICE CABINET: This is a place when documents, surplus cash, and valuable items are kept for safety purpose until when their need arises. (a) It prevents documents, cash and valuable items from being stolen. (b) It prevents important items from fire explosion.

TYPEWRITER: This is a machine which prints letters on paper by means of keys.

ADVANTAGES OF TYPEWRITER

• It makes the secretary’s work faster
• It presents the typed work neatly
• It is faster than using pen to write

TELEPHONE: This is a machine through which information relating to an organization in question is received and given. Telephone could be digital or analogue

ADVANTAGES

1. It helps to give out information.
2. It helps to receive information.

EVALUATION

1. What are the advantages of office cabinet?
2. What is a telephone?

COMPUTER: This is an electronic machine or device which accepts data in form of input, processes it, and gives out information in the form of output.  Kinds of computer are:-

• Personal or micro computer
• Mini computer
• Mainframe

ADVANTAGES OF COMPUTER

• It is faster.
• It gives accurate information.
• Information is easily accessed through the use of computer.

CALCULATOR: This is also called adding machine. This is an electronic, machine which performs arithmetic work of division, multiplication, subtraction, etc.

ADVANTAGES OF CALCULATOR

1. It performs arithmetic work at faster rate.
2. It gives accurate information based on input.

FAX MACHINE: This type of machine is used in a large organization, and it is used to send and receive short information for the organization.

ADVANTAGES OF FAX MACHINE

1. It is used for sending short information.
2. It is faster than computer.

Other equipment are telex, telegram photocopy machine, etc.

EVALUATION

i    What is officer equipment?

ii    State seven office equipment you know

PHOTOCOPIER: A photocopier is a machine that makes paper copies of documents or graphic materials

DUPLICATING MACHINE: This is a device which enables several copies of a document to be produced. Some office use stencil duplicating machine which make copies of document from masters. This is the cheapest means of producing a large number of copies.

READING ASSIGNMENT

Business studies for Junior Secondary School Book Revised Edition Book Two Pages 3-7

WEEKEND ASSIGNMENT

1. The place where cash and valuable documents are kept is called _____    a. office file       b office shelve   c. office cabinet
2. A machine which accepts data, processes it and gives information is called ___   a. photocopy b. calculator c. computer
3. Which of the following machine is also called a punching machine?  a. typewriter    b. perforator          c. fax machine
4. A machine used for sending and receiving short information is called   a. fax machine      b. text machine      c. photocopy machine
5. These are the office equipment except a. telephone b. typewriter c. file

THEORY

1. Define the following a. computer   b. typewriter
2. Mention ten office equipment you know

GENERAL EVALUATION QUESTIONS

• What is correspondence?

• List three ways in which mail come into the organization.

• List four equipment used in treating mail.

• State three types of correspondence records.

• Enumerate five methods of filling documents.