Lesson Notes By Weeks and Term - Junior Secondary School 1

FIRST TERM

SUBJECT:  BUSINESS STUDIES 

CLASS:  JSS1

WEEK FOUR

TOPIC: DIFFERETNT DEPARTMENTS IN AN ORGANSIATION

INTRODCUTION

The size of an organization depends on various departments in an organization. In a one man business the owner can act as an accountant, receptionist, clerk, manager, personnel manager, e.t.c in this type of organization the departments are few. But in a large organization where division of labour is practiced people with different fields of learning work in their special areas in an organization, we have what is called division of labour and specialization.

TYPES OF DEPARTMENT

In a large organisation there are various departments. Such department includes:-

1. Administrative department
2. Personnel department
3. Accounts department
4. Sales department
5. Purchasing department
6. Production department
7. Their functions are as follows:-

• ADMINISTARTIVE DEPARTMENT

1. Formulation of policies
2. Arranging reception room for visitors to the organization
3. Maintaining efficient filly system
4. Documenting incoming and outgoing letters

• PERSONNEL  DEPARTMENT

1. Employing new staff
2. Arranging staff training
3. Looking after staff welfare
4. Keeping staff record
5. Carrying out staff dismissal

EVALUATION

1. What are the functions of the administrative department?
2. Write a short note on personnel department.

• ACCOUNTS DEPARTMENT

1. Preparing and paying staff wages and salary
2. Keeping records of assets and liabilities 
3. Paying those who the organization is owing 
4. Collecting money from outsiders who owe the organization 
5. Making sure that invoices are sent to those who purchased goods from  the organization
6. Offering financial advice to the organization 

• SALES DEPARTMENT 

1. Selling and marketing the organization’s products. 
2. Advertising the organization’s products
3. Offering after-sales services
4. Following consumers change in taste

• PURCHASING DEPARTMENT

1. Buying new materials and equipment at reasonable prices 
2. Monitoring the available goods in the market 
3. Checking invoices submitted by suppliers to ensure they agree with goods supplied.

EVALUATION

1. Mention four functions of sales department 
2. What is Personnel department?

READING ASSIGNMENT

Business studies for J.S.S1 by O. A Lawal page for 34

WEEKEND ASSIGNMENT 

1. The department that is responsible for staff welfare is........a. personnel b. account 

1. Sales

1. The department that is responsible for advertising the organization’s products is ..................(a) purchasing (b)administrative (c)sales
2. The department which is in charge of staff dismissal is..................  (a) personnel

(b) production (c) purchasing 

1. The department which is responsible for keeping records of organization assets and liabilities is (a) accounts (b) sales (c) purchases 
2. Department that formulates the organization polices is a. Productions b. Marketing 

1. Administrative 

THEORY

1. Mention four different departments in an organization 
2. Mention three functions of the personnel department 

REVISION/EVALUATION QUESTIONS 

1. Give another name for a large organization. 
2. Give two examples of a large organization that exist in Nigeria
3. List four different departments that can be found in such organization. 
4. Mention three functions of personnel department
5. Why do you have different departments in most large organizations?