Lesson Notes By Weeks and Term - Junior Secondary School 1

FIRST TERM

SUBJECT:� BUSINESS STUDIES�

CLASS:� JSS1

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WEEK TWO

TOPIC: THE OFFICE

CONTENT

• Meaning
• Types��
• Function

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TYPES OF OFFICE

Basically there are two types of office and they are:

1. Big or large office
2. Small office

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BIG OR LARGE OFFICE: this is a large building partitioned into small offices.

SMALL OFFICE: This could just be a single room with a table, telephone and in some cases, fax machine and a computer.

An office is usually at the centre of every organization, it serves as the life wire of the organization�

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EVALUATION

1. List and explain the types of office you know
2. Write a short note on an office

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FUNCTION OF AN OFFICE

The functions of an office may be different from one office to another, but most functions performed by an office are as follows;

1. RECEIVINGINFORMATION: An office receives information from within and outside the organization by means of�

1. Correspondence e.g letter, faxes, E-mail, e.t.c.
2. Telephones calls
3. Personal contacts

1. RECORDINGINFORMATION: A piece of information received by an office by means mentioned above is recorded and filed away for use when the needs arises.
2. ARRANGINGINFORMATION: Information recorded is distributed to various sections and departments that need it.

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EVALUATION

1. a� Define an office
2. Explain in one paragraph each:
3. Big office � ii. Small office

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READING ASSIGNMENT

Business studies� for J.SS 2 Revised Edition by O.A Lawale.t.c

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WEEKEND ASSIGNMENT

1. A place where clerical work is done is called a/an� � � a. office� � b. department�����

1. firm� � � d. organization

1. A single room with a table, telephone, fax machine, computer is called� � a. big office� � b. small office � � c. large office � � d. complex office
2. A building that is partitioned into small office is called� � a. small office� � b. large office� � � c. partitioned office � � d. building
3. The means through which information is received in an office are as follows except� � a. letter� � b. fax� � c. e-mail� � d. running
4. The following except _______ are the function of an office� � a. receiving information� � b. arranging information� � c. recording information� � d. scattering information

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THEORY QUESTION

1. Mention seven (7) functions of an office
2. Explain two functions of the above

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REVISION / EVALUATION QUESTIONS

1. What is an office?
2. Describe clerical works with three examples
3. Mention the types of office that you know
4. State three� means of receiving� information in an office
5. Give an example each for the types of an office that you know.

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